Prevent Your Important Emails from going to the Spam Folder
The internet
is increasing in availability and use all around the world, so much so that
today over half of the Earth’s population has an email account. They are the
easiest way to send and receive information no matter where you are, and
excellent email services are available for free. With email you can keep in
contact with the people that matter in your life, at a much lower cost than
using your phone. Internet connection is the only thing you have to pay for.
However there
is one annoying thing about email which needs your attention – spam. Spam is
unwanted marketing email material that is sent indiscriminately and in large
volumes in the hope that it will gain a response and make the sender money or raise
awareness of a particular brand, product or service.
Spam is very
widespread these days, and although our email service providers have ways of
filtering spam, much of it can still slip by into our Inbox. But there is
another important problem, and that is where legitimate emails end up in the
spam folder. It is easy to delete spam messages and filter the domain that
sends them, but it is not so easy to check through all of your spam emails to
see which ones are actually genuine as anyone can send have a fake email id.
Keep Your Important Emails out of the Spam Folder
There are a
number of ways to address this problem, and most of them involve adjusting your
email client. Let’s look at how we can stop your important emails from ending
up in your spam folder with the major email clients by use of filters.
YAHOO
Yahoo! Mail
allows you to create your own filtering rules. With these rules you can mark
different emails as important, or send emails directly to the spam folder. The
filtering tool can be found under ‘Settings’ and then ‘Mail Options’.
Once you
are in the ‘Filters’ category, there is a ‘Create or edit filters’ tab.
From here you select a name for the filter, and then choose how the messages will be filtered; according to the body, subject, sender or recipient.Once you have
selected these the filter can be saved, and you can then select what you want
to happen when the filter detects a message.
GMAIL
Google also
has a filter tool which you can use, but it is mainly used to check with who is
sending the email. Google email comes with an extremely good method of
categorizing messages, automatically learning which emails are useful and
important to you and which ones aren’t. This system isn’t always enough
however, and in this case you can create a filter.
The first
step is to click on the ‘Settings’ icon, which can be found under the gear icon
at the top right of the page. Click on the ‘Filters’ tab and then click on
‘Create a new filter’. There are now fields where you will have to input the
sender’s email address or nickname. Once you have added the address, create the
filter and a menu will appear. From this menu you can choose between a number
of options, including the option to never have the messages sent to the spam
folder.
MICROSOFT OUTLOOK
Unlike Gmail
and Yahoo, Outlook does not need the internet to work – it comes with Microsoft
Office. It is definitely a good application because it is pretty much identical
to working with Word, which makes it simple to use. Filters are easy to set up.
For each
email you receive, you can right-click it and choose between a number of
filtering options, such as ‘Never Block Sender’s Domain’ or ‘Never Block
Sender’. If you select one of these options, the messages will never end up in
Spam unless you provide approval.
This system
is not perfect, but you can tailor the filtering system so that it works better
if you have specific needs. You can go to ‘Rules and Alerts’ and then make
rules more specific by selecting certain email addresses and domains.
MOZILLA THUNDERBIRD
A good thing
about Mozilla Thunderbird is that it allows you to manage numerous numbers of
email accounts and news feeds all from the same GUI – you can manage Gmail and
Yahoo both within Thunderbird. This is useful if you have to manage a lot of
activity, and with lots of plug-in options you can even make the client behave
like a browser.
So how do you
filter with Thunderbird? This program is similar to Outlook in that you choose
the filtering rules by clicking on an individual email and then clicking on the
sender information panel. There is a ‘Create filter from’ option which allows
you to choose the rule or action you want to make. Filters can be used to
redirect mail to specific folders, and can even filter according to the times
that messages are sent.
Though filtering is a great help to efficient communication we can also use cool techniques such as sending a password protected email.
Though filtering is a great help to efficient communication we can also use cool techniques such as sending a password protected email.
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About Author:
Kunal Ganglani: I am a Passionate Blogger, a Computer Science Engineer, Internet Marketer and an Entrepreneur at heart. I am the founder and Admin at KGTricks.
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